How will your business get affected, if your computer system collapses suddenly? Do you have all the software? Have you installed a back up system for storing your data? Who will repair the system? How long to install the replacement system? — These questions are to be considered seriously in this fast moving system,
If it is left as it is, the getting back to the normal conditions will surely take hours. This can adversely impact the pace and quality of communications with clients and production suffers.
Fortunately, you have ways to limit the risks radically by following the top ten tips essential for computer security. These tips are applicable to large and small companies similarly, even though the way of doing them will differ depending on the business.
Adapt Security Measures – As a business owner, you are liable to take every necessary measures to protect the computer system. It means you will have to spend sometime gaining basic knowledge, which is not that difficult but a necessary step as the business owner. Then make sure that the necessary measures are installed properly in your computer system for security.
Store Back Ups – Making a regular business data copy is not possible to be done everyday, as it is boring and time-consuming. However, large companies have applied certain necessary software in their system and planned their back up recordings effectively. The recordings are taken daily and can be accessed, whenever needed. Small companies make use of CD or DVD. A faster option than CD is storing the data on memory stick, which is connected using the USB cable and connecting it to your PC. The broadband provider offers a back up system that can be utilized as a back up support system. A tape drive can be linked to the PC and data can be copied.
Settings of Support System – Any support system you select, determine the time and period you want this back ups operating including days, weeks, monthly or quarterly. If the backing is not stored on external sites then think, where to store this copy securely. Also get familiar with the process of restoring the data. It is practical and safe to have the original CD or DVD of all the software installed in your PC, which can be re-installed, whenever needed.
Install a Firewall – Firewall is a necessity, if you have broadband connection. This shields your computer system as soon as it is exposed to the internet and lets only authorized transmissions to pass in and out. Two kinds of firewall including software-based and hardware-based are available. Large organizations make use of hardware-based firewalls as they stop intrusion, before reaching the main system.
Install Anti-Virus – Virus is a computer program that harms the computer and spreads like a viral to other systems that are linked with your computer. Anti-virus software immunizes your system from recognizable viruses. It is necessary to keep your computer regularly up-dated to prevent the harm that can be caused by new viruses.
Install Anti-Spyware Software – This program is equipped to protect you from spy-ware programs that are used by hackers to obtain your bank numbers or passwords. Anti-spy ware also needs to be up-dated to protect your system.
Install All Micro-soft security updates – Ensure that all the Micro-soft security updates are downloaded as per the instructions presented on their official site.
Install Anti-Spam Software – This software helps you to recognize and manage spamming but cannot clear it. Several companies can manage spam by cutting it off, before it reaches your system but these too can go wrong at times. The most logical solution for small organization is to apply Anti-spam software and take measures to avoid spam. It means never register on any dodgy sites, never reply to unwanted e-mail, avoid responding to pop-up ads and don’t disclose your password.
Strong Password – A password must not be easily guessed. It must be merged with numbers and letters of upper and lower cases as well as regularly changed. Never keep it stored on the PC.
IT Support and Equipment - Employ skilled IT technicians, who have a MCSE certificate. It is wise to use quality and standard equipment. The software installed must be original.
Check the Electric Supply – The cables are connected safely and a UPS is installed in case of power cut. This will make sure that all the system get shut down appropriately.